INSTRUCTIONS: Registration and documents for the 2010 Annual Meeting of
the Scientific Committee
REGISTRATION
As in previous years, participants will be asked to sign-up in advance for
the sub-committees they plan to attend and, more specifically, the
categories of papers they require. The number of copies made by the
Secretariat will therefore be based on the responses.
Participants must sign-up via the web in advance in order to receive
papers via the pigeonholes at the start of the meeting. The on-line registration
form will be found HERE.
Please note that you will be able to obtain hard (or pdf) copies of specific
documents from categories you have not signed up for at the meeting upon
request. In addition, a CD complete with pdf files of all papers will be
available for £10. You can pre-register for the CD on the website during online
registration. The CD will be sent to you after the Scientific Committee meeting
is completed and will also include the full Scientific Committee Report and
Annexes as submitted to the Commission.
If this system is to achieve its aim of saving paper and energy, please only
sign up for those categories that you feel you will need at the meeting itself.
ADVANCE SUBMISSION
Please submit papers in advance of the meeting if at all possible. Papers
should follow the appropriate style and preferably be
submitted in pdf format. Papers should be properly numbered.
This year, as last, papers received in advance will be listed
HERE and will be
available as downloadable pdf files. Participants who do not want their papers
on the website should state this upon submission to the Secretariat; some papers
may then be circulated by e-mail.
Deadlines
for document submission and website sign-up
| Item |
Description |
Deadline |
| Paper details |
Inform the Secretariat of papers intended for
submission: preliminary title, authors and abstract. |
21 April |
| Sub-committee sign-up (via SC website) |
Participants should sign-up for each
sub-committee they plan to attend and which document categories they require.
Address details and contact numbers should be checked. |
7 May |
| Copying |
This is the final deadline for papers to be
copied by the Secretariat. After 7 May participants must bring the required
number of copies with them to the meeting (contact
andrea.cooke@iwcoffice.org for numbers). |
7 May |
STYLE
The style-guide must be
followed. Documents should be single-spaced and double-sided if supplied as a
top copy. Do not start each table or each figure on a separate page -
think of the forests. All pages must be numbered.
To download the a Word template for documents, click
HERE
with your right mouse button and choose option 'Save target as..'. the file
is called
SCpapers.dot
Please note that it is especially important that your document contains an
Abstract. Over 200 papers are usually submitted to the Scientific Committee
and it is extremely helpful to participants if each paper contains an Abstract.
Finally, note that figures must be supplied in black and white only.
Note that grey shading can cause problems with photocopying. If you feel that
colour or shaded figures are essential, then you must bring the required number
of copies of those figures with you. (Contact
andrea.cooke@iwcoffice.org for numbers)
ELECTRONIC COPIES OF PAPERS
To improve and streamline the archiving procedure in the Secretariat, authors
must send/bring with them electronic versions of their papers. This will
also facilitate the creation of the CD of all papers submitted to the meeting.
(Please supply as .pdf files to
andrea.cooke@iwcoffice.org )
Due to virus activity at least year’s meeting, the
preferred delivery format for electronic copies is by e-mail. Any documents
brought on memory sticks or other physical media will need to be thoroughly
scanned by the Secretariat, causing delays to your submission.
NUMBERING
Authors must obtain document numbers from the Secretariat (andrea.cooke@iwcoffice.org)
by notifying the title of their contributions and the authorship. Documents will
be numbered SC/62/-- as below.
DOCUMENT CATEGORIES
| Number |
Title |
Description |
| SC/62/RMP |
Revised Management Procedure |
Papers relevant to general RMP matters and
Implementations or Implementation Reviews other than Western North
Pacific common minke whales |
| SC/62/NPM |
Western North Pacific common minke whales |
Papers relevant to the Pre-Implementation Assessment of western North Pacific common minke whales |
| SC/62/AWMP |
Aboriginal Whaling Management Procedure |
Papers mainly relevant to the AWMP, the Greenlandic
Research programme and aboriginal subsistence whaling by Greenland and St.
Vincent and The Grenadines |
| SC/62/BC |
Bycatch |
Papers mainly relevant to the issue of estimation of bycatch
of large whales |
| SC/62/BRG |
Bowhead, right and gray whales |
Papers relevant to these species,
including stocks subject to aboriginal subsistence whaling that
are not directly related to the AWMP process |
| SC/62/IA |
In-depth Assessments |
Papers mainly relevant to Antarctic minke whale assessments, SOWER cruises, IWC-DESS,
sperm whales |
| SC/62/SH |
Southern Hemisphere assessments |
Papers mainly relevant to the assessment
of Southern Hemisphere humpback and blue whales |
| SC/62/SD |
Stock Definition/DNA |
Papers mainly relevant to Stock Definition, including general stock identity issues TOSSM and those related to the issue of DNA testing. |
| SC/62/E |
Environmental Concerns |
Papers mainly relevant to environmental
concerns |
| SC/62/SM |
Small Cetaceans |
Papers mainly relevant to small cetaceans |
| SC/62/WW |
Whalewatching |
Papers mainly relevant to whalewatching |
| SC/62/EM |
Ecosystem
Modelling |
Papers relevant to the Ecosystem Modelling
working group |
| SC/62/SCP |
Scientific Committee Process |
Papers relevant to the working methods of the Scientific Committee including improvements to the review process for Scientific Permits and Sanctuaries |
| SC/62/O |
Other |
Papers that do not fall easily into one of the above
categories |
| SC/62/ProgRep |
Progress reports |
|
| For Info |
Information documents |
Papers that are either published, in press, in review, or have appeared and been 'classified' at other non-IWC meetings (e.g. ICES, NAMMCO etc.). PLEASE NOTE: Three complete sets will be available for consultation.
Very limited circulation of some documents may occur in
Agadir at the request of sub-committee chairs. If suggesting For Info papers
for which you are not an author, please ensure that you have the authors’
permission. |
Note: papers on scientific permit catches will be assigned to the category where they are most relevant to discussions - e.g. North Pacific stock identity work will be assigned to RMP as it is relevant to Implementation Trials whilst general papers (e.g. plans for future catches) will be assigned to the O category.
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